Anthropic is seeking a Real Estate Program Coordinator to partner with the Global Head of Real Estate & Workplace. This high‑impact, execution‑focused role ensures the rapid scaling of Anthropic’s global real estate portfolio, overseeing end‑to‑end office setup, transaction execution, rent and AP operations, broker and portfolio triage, and cross‑functional coordination.
Real Estate Program Coordinator at Anthropic
On-site - San Francisco, CA
More jobs at AnthropicSalary
USD 185,000 - 185,000
Requirements
Skills
- Experience in corporate real estate operations, program coordination, or executive support to a real estate leader
- Bachelor’s degree or equivalent professional experience
- Hands‑on experience coordinating commercial real estate transactions (wire transfers, security deposits, Letters of Credit, PO/invoice workflows)
- Strong organizational skills and ability to manage many concurrent workstreams across time zones
- Excellent written communication skills and ability to produce clear, concise status updates
- Proficiency in Google Sheets/Docs, Airtable, and basic financial workflow tools
- Comfortable partnering with Finance, AP, Legal, external vendors and brokers
- Experience working in high‑growth environments where processes are built in real time
- 5+ years of relevant experience
- Experience supporting global real estate portfolios across multiple countries
- Experience setting up POs, processing vendor invoices, and partnering closely with AP and corporate accounting teams
- Experience supporting software implementations
- Experience at high‑growth technology companies scaling from 500 to 5,000+ employees
Responsibilities
- Own end‑to‑end new office setup, including initial security deposit and first‑month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers
- Manage end‑to‑end execution of Letters of Credit, including intake forms, supporting documentation, signature collection, and review checkpoints with Accounts Payable and the Head of Real Estate
- Track required documentation for international transactions and coordinate with Legal to source missing items
- Maintain real‑time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners
- Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references
- Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees
- Update and reissue POs as leases are amended, renewed, or escalated
- Serve as the day‑to‑day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio
- Track action items, follow‑ups, and open questions across every active broker workstream
- Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder‑facing reporting
- Draft communications and support delivery of the Workplace All‑Hands, Real Estate Roadmap meetings, and similar updates related to real estate transactions and milestones
- Document and maintain standard operating procedures for recurring workstreams to ensure processes scale as the portfolio grows
- Surface risks, blockers, and decision points to the Head of Real Estate clearly and early with proposed paths forward
Technologies
Google SheetsGoogle DocsAirtableBasic financial workflow tools
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