Procurement Operations Business Partner, Technology en Anthropic

Requirements

Responsibilities

• Manage a high volume of purchase requests, renewals, and license changes each month across the organization, keeping speed and accuracy high at the same time.
• Serve as the primary procurement partner for the teams buying in your categories, guiding requesters from initial request to signed agreement and issued purchase order.
• Review every purchase request in your portfolio for the things that matter downstream: the right vendor record and contracting entity, complete commercial documents, correct spend categorization and service dates, and the approvals the purchase actually needs.
• Determine what else each request requires before it can move, whether that is an order form, a data privacy review, or a third party risk assessment, and route it to the right reviewers the first time.
• Partner with Security to run a vendor security review on every new tool and at every renewal, and hold the line that nothing goes live without one.
• Launch and track contract review with Legal, keep it moving, and confirm the executed agreement supports the purchase order before it is issued.
• Structure purchase orders so they match how the vendor bills (seat-based, usage-based, tiered subscription, or flat annual fee) and how Accounting needs to see the spend, with the right GL account, cost center, and service period on every line. Manage renewals, true ups, and seat count changes over the life of each agreement.
• Track license counts and renewal dates across your portfolio so nothing auto-renews or lapses by surprise, and flag underused or overlapping tools to budget owners ahead of the next renewal cycle.
• Code every purchase order correctly at creation, including GL account, spend category, cost center, and service period, and understand how each choice lands in the financials (expense versus prepaid, annual versus monthly recognition).
• Work the hard cases with Accounting: multi year subscriptions paid upfront, mid term seat additions, true ups, credits, and contracts amended mid cycle.
• Own the open purchase order book: receipts recorded against actual delivery, periodic reviews, stale line cleanup, coding corrections, and timely closures, so PO, receipt, and invoice agree.
• Serve as the first line reviewer for month-end accruals on your portfolio, gathering estimates from vendors and budget owners for variable spend and confirming or correcting proposed amounts so Accounting can close on time.
• Partner with Accounts Payable to resolve invoice holds, PO mismatches, and receiving questions so vendors are paid on time and spend lands where it belongs.
• Support audit and reporting requests that touch your portfolio, including commitment schedules and control evidence, with data you can stand behind.
• Be visible and responsive in your teams' Slack channels and office hours; answer routine purchasing questions quickly and elevate real blockers with context.
• Apply purchasing policy consistently and explain the why, including approval thresholds, signature authority, and when an exception is and is not available.
• Translate procurement, legal, security, and finance requirements into plain language for engineers, IT, and business stakeholders, and carry their operating reality back to those teams so controls fit the work.
• Keep a regular check in with your highest volume teams so upcoming purchases and renewals are visible early and nothing urgent arrives as a surprise.
• Maintain the playbooks, intake guidance, and standard operating procedures for your portfolio so the path is repeatable and does not live in one person's head.
• Identify manual steps, repeat questions, and failure points and fix them, including where Claude and workflow automation with AI can take work off requesters and the team.

Technologies