Real Estate Program Coordinator at Anthropic

On-site - San Francisco, CA

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Anthropic is seeking a Real Estate Program Coordinator to partner with the Global Head of Real Estate & Workplace. The role focuses on ensuring the smooth execution of global real estate transactions, including new office setups, Letters of Credit, rent and Accounts Payable operations, and broker portfolio triage. The Coordinator will manage end‑to‑end processes, maintain real‑time status updates, coordinate with cross‑functional partners, and develop standard operating procedures to scale the program. The position is based in San Francisco and requires a bachelor’s degree, 5+ years of relevant experience, strong organizational and written communication skills, and proficiency with Google Sheets, Docs, and Airtable.

Salary

USD 185,000 - 185,000

Requirements

Skills

  • Experience in corporate real estate operations, real estate program coordination, executive support to a real estate leader, or a closely adjacent operations role.
  • Hold a Bachelor's degree, or equivalent professional experience.
  • Hands‑on experience coordinating commercial real estate transactions, including wire transfers, security deposits, Letters of Credit, and PO/invoice workflows.
  • Highly organized and detail‑obsessed, with a track record of managing many concurrent workstreams across time zones.
  • Strong written communication skills and ability to produce clear, concise status updates and stakeholder communications.
  • Proficient in Google Sheets/Docs, Airtable (or comparable database/no‑code tools), and basic financial workflow tools.
  • Comfortable partnering with Finance, Accounts Payable, Legal, and external vendors and brokers, and capable of holding cross‑functional partners accountable to deadlines diplomatically.
  • Experience working in high‑growth environments where processes are being built in real time.
  • 5+ years of relevant experience.

Responsibilities

  • Own the work of setting up new offices end‑to‑end, including initial security deposit and first‑month rent wire transfers in partnership with Finance, Accounts Payable, and local brokers.
  • Manage end‑to‑end execution of Letters of Credit, including intake forms, supporting documentation, signature collection, and review checkpoints with Accounts Payable and the Head of Real Estate before submission.
  • Track required documentation for international transactions (Articles of Incorporation, Company Tax IDs, Powers of Attorney, passports, banking details) and coordinate with Legal to source missing items.
  • Maintain real‑time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.
  • Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio, ensuring accurate amounts, terms, and lease references.
  • Process and reconcile vendor invoices for rent, TI reimbursements, capital contributions, and broker fees; partner with AP and Corp Accounting on processing and follow‑through.
  • Update and reissue purchase orders as leases are amended, renewed, or escalated.
  • Serve as the day‑to‑day operational point of contact for the broker team, triaging incoming activity, requests, and updates across the global portfolio.
  • Surface decisions needed from the Head of Real Estate and keep the team focused on what matters most each week.
  • Track action items, follow‑ups, and open questions across every active broker workstream so nothing falls through the cracks.
  • Build and maintain the Real Estate pipeline tracker in Airtable, including views, automations, versioning, and stakeholder‑facing reporting.
  • Track required documentation across the portfolio (executed leases, amendments, LOIs, NDAs) and ensure executed copies are filed and circulated to relevant partners.
  • Draft communications and support delivery of the Workplace All‑Hands, Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.
  • Document and maintain standard operating procedures for recurring workstreams (deposits, LoCs, PO setup, doc tracking) so that processes scale as the portfolio grows.
  • Surface risks, blockers, and decision points to the Head of Real Estate clearly and early, with proposed paths forward.

Technologies

Google SheetsGoogle DocsAirtable

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