SpaceXAI is a small, highly motivated team focused on engineering excellence and a flat structure. We seek a dynamic Office Coordinator to support daily operations, manage food and beverage contracts, oversee office logistics, coordinate events, and maintain vendor relationships. The role ensures an efficient, welcoming workplace that aligns with the company's mission.
Office Coordinator (Contract) at xAI
On-site - Singapore, SG
More jobs at xAIRequirements
Skills
- Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities with an exceptional attention to detail
- Strong sense of ownership, optimism, and enthusiasm for tackling complex challenges in a fast-paced environment
- U.S. citizenship or national, U.S. lawful permanent resident, refugee, or asylee, or eligibility to obtain required authorizations from the U.S. Department of State (ITAR requirements)
Responsibilities
- Oversee the daily operations of the office, including maintenance, security, and supplies
- Manage office budget, expenses, and vendor relationships
- Implement and maintain office policies and procedures
- Organize internal and external company events and meetings
- Coordinate with external vendors for catering, equipment, and/or other event needs
- Ensure the office is clean, safe, and well-maintained
- Manage relationships with property management and coordinate any necessary repairs or improvements
- Assist with onboarding processes for new hires
- Manage mail and shipping logistics
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