We are seeking a dynamic Office Coordinator to join the xAI team in Singapore. This pivotal role ensures that our office environment supports productivity, creativity, and collaboration by managing daily operations, budgeting, vendor relationships, event coordination, and onboarding processes. The successful candidate will work closely with internal teams and external partners to deliver a high‑quality workplace experience.
Requirements
Skills
Proven experience as an office manager, administrator, or similar role; experience in tech environments is a plus
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities with an exceptional attention to detail
Strong sense of ownership, optimism, and enthusiasm for tackling complex challenges in a fast‑paced environment
U.S. citizen or national, U.S. lawful permanent resident, refugee, or asylee, or eligible to obtain required authorizations from the U.S. Department of State (ITAR)
Responsibilities
Oversee daily office operations, including maintenance, security, and supplies; manage office budget, expenses, and vendor relationships
Implement and maintain office policies and procedures
Organize internal and external company events and meetings
Coordinate with external vendors for catering, equipment, and other event needs; ensure the office is clean, safe, and well‑maintained
Manage relationships with property management and coordinate necessary repairs or improvements
Assist with onboarding processes for new hires
Manage mail and shipping logistics
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